Quel papier choisir pour mon imprimante professionnelle

Which paper for my printer?

You need to print your document and don’t know how to choose your paper? Don’t panic, this article will give you some tips on how to choose the right paper for your equipment and printing needs. Paper will no longer have any secrets for you!

Identify the technology of your machine

First of all, it is important to know the printing technology of your professional or multifunctional printer. There are several printing technologies:

Cold printing: Inkjet technology

Hot printing: Laser technology or thermal printing

You don’t know where to look for this information? We have a quick and efficient solution:

  • By consumables:

If you have access to the machine, open the cartridge compartment:

The consumables in your machine will allow you to know if it uses inkjet or laser technology. This is what an inkjet cartridge looks like vs. laser/toner cartridge:

  • By the printer model:

If you don’t have the machine in front of you, here is a current overview of the manufacturers’ inkjet and laser ranges:









(MX / MG /TR /TS)












XEROX Phaser



What are the paper weights supported by my machine?

Caution: Depending on the paper feed trays, the supported sizes and weights may be different. Please observe the formats and weights recommended by the manufacturers on the various paper trays to avoid jamming and premature wear of the drive rollers. By respecting these instructions, you ensure the durability of your equipment and above all keep the validity of your manufacturer’s warranty!

Feel free to consult the technical brochure or user manual of your machine.

I choose my paper in 5 steps

The choice of paper size:

  • A4 Letter, mail, small posters
  • A3 Poster, poster, plans, leaflet
  • A5 Flyers, booklet, leaflets, greetings cards
  • A6 Flyers, Mailing

The type of paper:

  • Offset paper = meets all needs, compatible with inkjet, laser and copier equipment (Good value for money)
  • Photo paper = ideal for images, photographs, optimal rendering and bright colours
  • Coated paper = high-quality paper, thanks to its several layers of fibres, the ink is totally absorbed, leaving a smooth surface without stains or traces of ink
  • Uncoated paper = paper without treatment or finish

The weight:

  • 80 gr: Mailing
  • 80 gr: Copy, archiving, dedicated to large volumes of printing.
  • 90 gr: Daily correspondence (administrative and commercial). Ideal for double-sided printing.
  • 100 / 120 gr: Presentation and communication documents (flyers, brochures). Better quality.
  • -150 gr to 200 gr: Brochure, Poster, Magazine
  • – 170 to 250 gr: Cover and solid colours
  • 200 to 225 gr: Business card
  • -250 – 300 gr: Postcards, greetings cards, invitation cards

The whiteness index:

The higher the brightness index, the better the quality of the paper will be. There is a variation in the shade of white according to the index.

Example: index of 95CIE “light grey”; 169CIE “intense white”; 169CIE “intense white

Here are the different existing indices:

  • 95CIE
  • 145CIE
  • 161CIE
  • 169CIE

The finishing:

  • Matt paper: ideal for graphic arts, gives a depth effect to the image, more resistant to light and fingerprints
  • Glossy paper: ideal for communication media, it accentuates bright colours, guarantees the brightness of colours and enhances your photos.
  • Satin paper: suitable for all types of documents, its texture is smooth and silky.

In summary:

For optimal documents, it is essential to choose your paper carefully while respecting the technology and weight supported by your machine and your different feeders. So, I officially declare you a paper expert…

You can now officially advise your colleagues in the choice of their paper!

Things to know about the paper market

You must have noticed that the price of paper has been rising steadily over the past two years. This phenomenon is based on ecological and political reasons. It should be noted that in Europe we only recycle 50% of our waste, the other half is sent to China for transforming into pulp.

Faced with critical ecological conditions, particularly with regard to air quality, the Chinese government has applied stricter measures and no longer wishes to recycle polluting materials, particularly certain ferrous metals, plastics and textiles, but also paper, as the ink from the used paper is highly polluting. China is increasingly importing virgin pulp directly from wood for its own consumption. Further promoting deforestation, particularly in forests that have not yet been sustainably exploited. We therefore arrive at this supply and demand effect, the stronger the demand, the higher the price increases.

The shortage of raw materials needed to make paper is therefore constantly increasing, impacting several markets (envelopes, paper reels, toilet paper, packaging and packaging…). And yet, as end customers, we are increasingly looking for an economical solution. Papermakers are therefore developing new strategies by launching ranges of very lightweight paper (<=70 gr)

Hoping that this article will help you to become aware of the economic and ecological issues facing the paper industry, which affect us both professionally and personally…


The author Sabrina

I’m a knowledge hungry assistant product manager looking for new innovations. I am searching out exclusive products and technological news in the printing market. I love finding the most suitable products for our customers.